Large Dinner Parties
If you have access to a hall or bigger space for a party, in addition to the ideas above consider the following:
400 guests can easily fund a large library ($40,000, complete with books).
If you’re in an area with Vietnamese bands or musicians consider having one or two play the event and donate their time for a good cause.
Local restaurants will often donate food for fundraisers. If you ask for one dish in a large amount from 4 or 5 different restaurants you can easily provide a large amount of food. As a point of reference you should count on 1.5 8 oz drinks per person, and one standard large aluminum food tray (you know the ones everyone has at weddings) will feed 50 people. Remember that these donations in food are tax deductible.
Need flower arrangements for tables? Florists also can receive a tax deduction on the merchandise they donate for a fundraiser.
If you get a club or large bar to host the party ask them to donate a percentage of their profits for the night to the VLA. This is also tax-deductible.
Try to get a local business or radio station to sponsor the event. It’s great publicity for them and they also get a tax write-off. Being able to “deliver” a large group of young-professionals for a social event is worth a lot to many companies and entertainment industries.
For large events you’ll want to make sure you “make the ask” and collect their donations before everyone gets too “happy”. Provide envelopes so they can donate with more privacy and put someone who won’t be drinking in charge of the envelopes. If you’re at a bar or club, ask to store your donations in their safe for the night.
Another way to handle the donations is to sell “tickets” ahead of time which include the donation amount. Then you can give a list to the club or bar of people who have pre-paid and you don’t need to worry about collecting donations. This can be a nice way to handle a fundraising concert.
What the VLA Can Do:
- Publicity – Remember that a fundraising event for a non-profit is eligible for Public Service Announcement time on the radio. This time is free and we can help you write a spot for your local radio station and submit it. For large events, or events in clubs this can be a great help in increasing turnout.
- Help with drafting and sending letters to businesses, restaurants, etc.
- Personal appearances. Our senior leadership team is willing to travel to present at large events. But we need to work carefully with your group to ensure the event meets our criteria for a personal appearance.